Career Opportunities

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for an Experienced Administrative Assistant to join our corporate office located in Tomball, TX. Our team is well trained and knowledgeable. We have serious work to do but also know when to have fun.

Job Description

• Responsible for assisting the Community Association Manager with the day-to-day operations of several community associations.
• This position requires professional contact with customers, Board members and vendors via telephone, email, and written correspondence.
• Communicating with the Association’s attorney.
• Processing inspection reports.
• Assisting with obtaining proposals.
• Processing home improvement applications.
• Website updating.

Requirements:

• Recent verifiable admin/assistant manager qualifications and references.
• Minimum of 2 years verifiable employment with last employer.
• Customer service oriented.
• Professional in both appearance and character.
• Self-motivated, but willing to ask questions and seek help when needed.
• Able to recognize priorities, plan, organize, and execute multiple task effectively.
• Written and verbal communication skills to be concise, well organized, complete and clear.
• Excellent phone etiquette.
• Ability to work effectively under time constraints and deadlines.
• Computer literate, proficient in Microsoft Office and various management software programs.

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for a Deed Restriction Driver/Inspector to join our corporate office located in Tomball, TX.

Applicants should have knowledge of general administrative tasks with duties including but not limited to:

• Inspector will work inside and outside of the office.
• Drive your own vehicle through different communities around the greater Houston area noting violations that exist on an iPad. Mileage is reimbursed.
• Inspect all Association common areas such as the pool, park and playground.
• Communicating with homeowners, vendors, and team members via telephone, email, and other written correspondence.

Requirements:

• Must be IT literate.
• Must be extremely customer service oriented.
• Professional in both appearance and character. No visible tattoos or piercings.
• Energetic with positive energy.
• Self-motivated, but willing to ask questions and seek help when needed.
• Written and verbal communication skills to be concise, well organized, complete, and clear. These skills will be tested.
• Detail Oriented.
• Reliable and clean vehicle with proof of valid driver’s license and auto insurance.
• Physically able to complete all tasks.
• Must be a citizen of this country or possess a valid work permit.

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for an Experienced Accounts Payable/Receivable Specialist to join our corporate office located in Tomball, TX.

Applicants should have knowledge of accounting principles with duties including but not limited to:

• Heavy invoice input
• Check preparation
• Transfer processing
• Data entry for multiple Associations
• Deposit preparation
• Filing
• Daily communication with customers and vendors
• Coordination of Lien Filing and Release
• Payment Plan Processing

Skills Required:

• Accounting degree or proven AP experience.
• Candidates must be professional in both appearance and character.
• Have strong interpersonal and customer service skills.
• High energy and positivity.
• Able to set priorities, plan and organize effectively.
• Strong written and verbal communication skills.
• Excellent phone etiquette.
• 10 Key by Touch
• Ability to work effectively under time constraints and deadlines.
• Must be computer literate, proficient in Microsoft Office and various accounting software programs.
• Must be able to pass a skills test.
• Must be a citizen of this country or possess a valid work permit.

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for a Director of Management Services to join our corporate office located in Tomball, TX. We have serious work to do but also know when to have fun. Our office is drama-free and a true team environment.

Responsibilities:

• Provide direction and leadership to our credentialed portfolio managers.
• Assure delivery of exceptional customer service and client services.
• Development of client retention programs.
• Facilitate team meetings.
• Direct report to the President of the company.
• Attend regular leadership meetings.
• Review all Board meeting packets and other communication.
• Calendar and oversight of inspections to assure timely and accurate.
• Be available for team members for guidance in day-to-day activities.
• Keep company culture and professionalism moving forward.
• Oversight of the day-to-day operations of a portfolio of community associations which include single-family neighborhoods and townhomes.
• Communication with homeowners, Board members, vendors and legal team via telephone, email, and written correspondence.
• Facilitating Board Meetings and annual meetings.
• Contract oversight.
• Annual Budget Preparation.
• Website oversight.
• Working knowledge of Texas Property Code.

Skills Required:

• 4+ years experience in community association management preferred.
• CAI Credentials are preferred but not required. *You must obtain them once hired. We have an education program to assist with classes.
• Excellent written and oral communication skills.
• Self-motivated, organized, and have the ability to plan and manage multiple tasks in a fast-paced environment.
• High-energy and positive attitude with the ability to work with (and lead) other team members.
• Strong analytical skills and detail-oriented.
• Proficient in Microsoft Office software programs including Word, Excel, and Outlook.

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for a General Accountant to join our corporate office located in Tomball, TX.

Applicants should have knowledge of general bookkeeping and accounting principles with duties including but not limited to:

• Responsible for all areas relating to accounting functions and full-cycle financial reporting for our clients.
• Apply a thorough understanding of the financial reporting and general ledger structure.
• Ensure the accurate and timely monthly and year-end close of approximately 40 client accounts.
• Ensure the timely reporting of all monthly financial information.
• Assistance with the annual budgets and forecasting activities.
• Multiple bank account reconciliations.
• Reconcile all balance sheet accounts; review for accuracy and prepare journal entries as needed.
• Respond to inquiries from association board members, company officers, and other staff regarding all financial information.
• Work with the retained CPA firm to ensure a clean and timely year-end audit.
• Provide a high level of customer service within the accounting department on all issues related to clients.

Skills Required:

• BS/BA in Accounting.
• 3-5 years Full Charge Bookkeeping experience.
• Proficient in accounting software, Microsoft Office, and 10-key.
• Candidates must be professional in both appearance and character.
• Self-motivated, but willing to ask questions and seek help when needed.
• Must be a team player and willing to help property managers and other staff members.
• Highly organized and detail-oriented.
• Strong interpersonal, supervisory, and customer service skills are required.
• Must be computer literate, proficient in Microsoft Office and various accounting software programs.
• High-energy with a positive attitude.

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for an experienced Receptionist/Office Assistant to join our corporate office located in Tomball, TX. Our team is well trained and knowledgeable. We are looking for our next professional to join us.

Responsibilities

• Be the director of first impressions for our company.
• Facilitate overflow phone calls.
• Greet customers and assist them.
• Organize office to optimize procedures.
• Sort and distribute communications.
• Create and update records ensuring accuracy and validity of the information.
• Schedule and plan meetings and appointments.
• Monitor and order office supplies.
• Oversight of office equipment.
• Communicating via email, written correspondence, and phone calls with vendors, customers, and colleagues.
• Ensure the accurate filing/storage of customer records and accounting files

Skills

• Extremely customer service oriented.
• Positive and outgoing personality.
• A team player.
• Proven experience as an office assistant or administrative role.
• Knowledge of computer and VOIP phone systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office, Adobe Acrobat, MS Teams, and VOIP Phones

Preferred Management Services, AAMC®, a family-owned community association management firm is looking for an Experienced Portfolio Manager to join our corporate office located in Tomball, TX. Our managers are well trained and knowledgeable. We have serious work to do but also know when to have fun.

Responsibilities:

• The day-to-day operations of a portfolio of community associations which include single-family neighborhoods and townhomes.
• Communication with homeowners, Board members, vendors, and legal team via telephone, email, and written correspondence.
• Facilitating Board Meetings and annual meetings.
• Contract oversight.
• Deed restriction compliance.
• Annual Budget Preparation.
• Working knowledge of Texas Property Code.

Skills Required:

• 2+ years experience in community association or other property management preferred.
• CAI Credentials are preferred but not required.
• Excellent written and oral communication skills.
• Self-motivated, organized, and have the ability to plan and manage multiple tasks in a fast-paced environment.
• High-energy and positive attitude with the ability to work with (and lead) other team members.
• Strong analytical skills and detail-oriented.
• Proficient in Microsoft Office software programs including Word, Excel, and Outlook.